All Projects Are Created Equal

My old boss has a saying, “We are in business for fun and profit. If we are not making a profit it’s not any fun.” All projects start out fun and profitable. What happens next is really up to us.

In my consulting practice I encounter some very creative ways that my clients undermine revenue opportunities by placing unreasonable expectations upon the project. When a new job comes our way, we often project our own image of what the customer wants and how they will revere our work. The project therefore must be completed with the best materials and any obstacle to high quality work should be removed or dismissed. Customers that refuse to make the “right” choices get labeled as “cheap” or “Not someone we want to do business with.”

“Customers should come to us only if they want to do things right,” is the battle cry of control freaks everywhere – and our industry attracts control freaks like flies to roadkill. The fact is, projects never go right if we use idealistic standards. When customers come to us with a $5,000 budget for something that should cost $10,000, it is not a reflection on what we want to charge. They only have $5,000. We arbitrarily chose a $10,000 solution.

“That’s what it will take to do it right. We don’t want to do it wrong do we?”

Sigh. AV people can be such snobs. When it comes to technology, all that really matters is whether the customer is happy with the outcome for the price paid. How you prefer to do it is a choice. It’s only the right choice if the customer agrees that it is.

“We don’t want to be associated with a project that won’t look good!”

Big, snobby, snobs. Low budgets do not have to mean schlock work. The implication that the customer is asking for a low quality job is a bit insulting. What they are asking for is a $5,000 solution. Yours may or may not meet their needs.

“We have higher standards than other companies.”

Uh, well good for you. Apparently those standards don’t include a willingness to research a $5,000 solution for a willing customer. Some customers are price-shoppers that research their options then look for the lowest cost. Most of us don’t want to deal with price-shoppers, and that’s OK. Other customers have a budget. That budget may not be realistic, but it’s their budget. They deserve respect for having one.  We can educate them about what that budget will buy, and what a higher budget might afford them, but we can’t look down our noses at the project.

If you are a true high standards company with top tier solutions, then that $5,000 budget might not go very far. I suspect that the project would still be profitable, but it may not meet the customer’s needs. The guys down the street may have a more cost-effective option: less expensive products or labor, lower overhead, or perhaps they are just more open to using off-brand products or lower technical specifications. If that solution will make the customer happy, then that supplier deserves to win the business.

“They won’t be happy with the outcome.”

Sour grapes. Unless you take the time to demonstrate the difference in the solutions to the customer to assess what meets their expectations, then you are applying your personal prejudices. Bottom line, if you are going to be a snob then you are just going to have to work harder at proving your point.

Many of my clients will read this and think “Gee, Tom’s talking about us.” Unfortunately I am talking about a LOT of companies. I run into this all the time and I can assure you, snobbery keeps firms from growing, alienates potential customers, and drives down profits. I find it in Systems Integration and Live Events, and I see it as a consumer. Snobbery manifests itself in project design, product choices, staffing levels, and pricing. When you let your technical team drive the solution, it is almost always more expensive. If you let the same team evaluate potential projects and customers before we do business with them, they will reject most.

How do you change your team’s (and your) expectations? Start with the numbers and learn where profit comes from. I doubt you have a line on the P&L called “We are better surcharge.” We all make money by delivering what we promised for less than what it costs us to do it. What we need to understand is that there is potential profit everywhere. Treat your customer with respect and the project with reverence and you will find that there is more acceptable business out there than you thought.

Tom Stimson, MBA, CTS, is president of Stimson Group LLC, a Dallas-based management consulting firm specializing in strategy, process improvement, and market research for the Audiovisual Industry. Tom is a Past-President of InfoComm International and a current member of InfoComm’s Adjunct Faculty.

4 thoughts on “All Projects Are Created Equal

  1. Wow! Right on the mark. We have a couple of guys that used to take a $5,000.00 event and then want to “sneak” out equipment that far exceeds the equipment that should be used on the event and then you have a $10,000.00 show that you are only charging the client $5,000.00. Next time the show comes up the client expects the same quality ($10,000 show for $5,000.00), but this time the first tech is not available so you have to find a tech that is able to run the more expensive gear and instead of $30.00 per hour you are paying $50.00 per hour. It can be a very big problem in our industry! We have gone to the “airline pricing” to combat the problem of higher expectations at a lower price. If the client gets more than they pay for it is noted on all documents and the client is made aware before, at, and after the show that they were given a “business or first class upgrade”.

  2. Very nice article…I totally agree. So many times, I’ve found that more time up front with the client, clear understanding of what the video really needs to be…coupled with real pre-production…can go a long way to keep projects on budget.

    In my opinion, there is nothing wrong with a video that is well written, shot and edited. I find that there are a lot of producers out there surfing the web for that next cool effect (driving costs up), paying little attention to actual content.

    I digress…great article…fun writing style. “Big snobby snobs.” Love it.

  3. Good article. I’ll offer one thing. When you are given a generic show with a three bullet point RFP there is also a perpensity from the sales folks to try and stick strickly to that with out a follow up conversation.

    -2 two screens w/ppt
    -sound system for 400ppl w/8 wireless
    -8×18 stage w/ stagewash
    – budget 10k

    I added the forth bullet point but usually you dont get the budget. Obviously we all look at this and we immediately have questions. Some questions may for examle be “do they want drape as a back drop and if so how about some color changing uplights”. There is the otherside when you hear “they dont have the budget for that”. The assumption of no budget with out the conversation of what else we could offer for slightly more. The race to get under a budget is what is also hurting revenue. If the client says they have 10k they probably have 15k but lets assume they are a good partner and are giving us a real budget. Why give them a quote for $8900. If we are the better company and selling correctly we should give them a quote for 10k and know we are going to win because we sold ourselves as the bees knees.

    Not good but a great article. It had me sitting down early on a Saturday morning contemplating and responding.

    The Snobs

    1. I can read a lot into a simple RFP> This one was generic – no name brands or specifications. They give me audience size, which is an indication that they have details. And even if they didn’t provide a budget, I know that this is a budget-driven request. Now, I need to pickup the phone to find out if they are a buyer or a shopper. If they are a buyer, find out why this was sent to me. Get a sense of the fit and finish (I’m guessing four speakers on sticks with subs and a good operator for the 8 wireless). A little more information might make this a good project.

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